Records kit
Build SARS-ready side hustle records from the first rand
This admin kit helps South Africans organise income, expenses, invoices, payout proof, platform statements, WhatsApp orders, foreign-currency payments, monthly summaries, and tax-readiness questions before the paper trail becomes painful.
Records start here
A simple starting system for South Africans who need to keep side hustle income, expenses, invoices, payout proof, and source documents organised.
Open record guide
Monthly close
A month-end checklist for reconciling income, fees, expenses, missing receipts, payout statements, refunds, and records before they pile up.
Open record guide
Income and payouts
A record guide for tracking income earned, payout timing, platform fees, payment providers, bank deposits, refunds, and exchange-rate notes.
Open record guide
Expenses and receipts
A practical expense record guide for tracking side hustle costs, supplier proof, payment method, business reason, and missing receipt follow-ups.
Open record guide
Invoices and proof
A simple system for invoice numbers, quote references, client approvals, delivery proof, revision notes, and payment matching.
Open record guide
Platform reconciliation
A reconciliation workflow for matching Fiverr, Upwork, Gumroad, KDP, PayPal, Payoneer, and other platform balances to actual money received.
Open record guide
Foreign income notes
A record guide for South Africans who earn in USD, EUR, GBP, or platform balances and need clearer notes around exchange rates, fees, and rand receipts.
Open record guide
Provisional tax readiness
A readiness checklist for spotting when side hustle income may need more serious tax planning and professional help around provisional tax.
Open record guide
VAT watchlist
A watchlist for tracking turnover signals, VAT threshold questions, invoices, and source checks when a side hustle becomes a real business.
Open record guide
WhatsApp sales records
A record guide for WhatsApp sellers who need to track orders, deposits, cash payments, EFT proof, delivery, refunds, and customer follow-ups.
Open record guide
Digital product ledger
A record guide for Gumroad, KDP, templates, courses, ebooks, printables, and other digital products with platform fees and refunds.
Open record guide
Tutoring records
A record guide for tutors and local service providers tracking bookings, attendance, payments, cancellations, materials, and parent/client notes.
Open record guide
Forex trading records
A record guide for separating MT5 demo journals, broker checks, live deposits, withdrawals, statements, risk notes, and tax-context questions.
Open record guide
Document storage
A file-naming and storage guide for keeping invoices, receipts, payout statements, screenshots, bank proof, contracts, and monthly summaries findable.
Open record guide
The monthly rhythm
- Record income when it is earned and update it when paid out.
- Save receipts, invoices, statements, and payment proof in one month folder.
- Reconcile platform balances with payment-provider and bank deposits.
- Summarise gross income, fees, expenses, refunds, and net result.
- Flag SARS, provisional tax, VAT, or professional-advice questions early.
Important note
These pages help with practical record keeping and admin decisions. They are not tax, legal, accounting, investment, or trading advice. For official tax rules, check SARS directly or speak to a qualified professional who can look at your actual situation.